Selectmen Present: Joshua Devlin, Suzan Rudnicki, John Luce, Earlyn Bowers and Douglas Small
Town Manager: Tom Richmond
Recording Secretary: Coreen Sylvester
Guests Present: Glennis McSorley and Toby Pelletier
7:30 PM: Josh Devlin called the meeting to order.
MINUTES: John Luce made a motion to accept the minutes of August 16, 2011 as written.
Suzan Rudnicki seconded. Three voted in favor. Douglas Small and Josh Devlin abstained as they were not present for that meeting.
MINUTES: Josh Devlin made a motion to accept the minutes of August 29, 2011 as written.
Suzan Rudnicki seconded. Four voted in favor. Earlyn Bowers abstained as he was not present for that meeting.
ROAD COMMISSIONER/TAX COLLECTOR/TOWN MANAGER REPORT:
1. The Town Manager said the box culvert for the Horseback Road is completed but we are waiting for Central Maine Power to move their lines and poles, so installing the culvert has been pushed back a week.
2. Tom Richmond stated that the public works crew has been working in North Carmel Cemetery, and the CPM Construction workers have screened our loam.
3. There was discussion about a tax-acquired property on Haskell Road. Tom stated one of the heirs to the property had called him and said to go ahead and foreclose. Tom suggested waiting until spring to foreclose so that if the Town has to clean it up, we will not having to be digging through the snow to remove debris. There were no objections.
Copier Fees: Tom requested the Selectmen consider approving an updated copier fee policy,
since the last one was done in 1999. There was discussion regarding a few items that should be on it and others for which the price should be changed. John Luce made a motion to accept the updated copier fee policy. Doug Small seconded. Five voted in favor.
Additional Paving (South Slope): The Town Manager gave a report on the balances in public
road funds, and asked if Selectmen want to do additional paving. If we complete Horseback Road, South Slopes and crack sealing, we will have spent $355,000.00 for paving, and we will have about $5,300.00 left in the public roads account. After discussion, Selectmen said to go ahead and do additional paving as he deemed necessary with available funds.
Quitclaim Deed (Galen Walker): Tom explained that when a property is tax-acquired and the
property owner pays all the taxes, attorneys like to have a quitclaim deed done because it releases liens faster than the normal lien discharges. Josh Devlin made a motion to sign the quitclaim deed for Galen Walker. Earlyn Bowers seconded. Five voted in favor.
Snowmobile Club Bingo & Game of Chance Letter: Josh Devlin made a motion to sign a
letter to the Maine Department of Public Safety Licensing and Inspections Unit giving permission to the Carmel Snowmobile Club to operate Beano/Bingo and a Game of Chance (pull tickets) from October 3, 2011 through October 3, 2016. Earlyn Bowers seconded. Five voted in favor.
2012 Budget (discussion): There was discussion regarding the possibility of the Town taking
over the rec field and cemetery mowing after this season. Tom said with the public works crew mowing, it would probably take two people two days a week to complete the mowing and we would have to purchase two mowers, and we would need a place to store the mowers. Tom stated he had spoken with Rec Director Aaron Hawes who said if the Selectmen agree to carry forward Rec Committee funds (approximately $2,500.00), the Rec Committee may be able to contribute some of that toward building a storage shed at the rec field. After discussion, it was decided that Tom would get some estimates before the Board makes a decision.
Tom stated he would like to have Selectmen go over the entire 2012 budget before he submits it to the Budget Committee this year.
EXECUTIVE SESSION: Josh Devlin made a motion to go into executive session pursuant to
1MRSA §405(6A) to discuss the Town Manager evaluation and contract. Sue Rudnicki seconded. Five voted in favor. Selectmen went into executive session at 8:07 pm. Selectmen reconvened in regular session at 8:17 pm.
Josh Devlin made a motion to sign the Town Manager’s contract. Sue Rudnicki seconded. Five voted in favor. The only change in the contract was an additional five days of vacation, and no raise.
WARRANT: John Luce made a motion to accept the payroll warrant of September 6, 2011 in
the amount of $3,884.58. Suzan Rudnicki seconded. Five voted in favor.
WARRANT: John Luce made a motion to accept the payroll warrant of September 12, 2011
in the amount of $4,033.38. Suzan Rudnicki seconded. Five voted in favor.
WARRANT: John Luce made a motion to accept the accounts payable warrant of
September 12, 2011 in the amount of $176,636.10. Suzan Rudnicki seconded. Five voted in favor.
ADJOURNMENT: Suzan Rudnicki made a motion to adjourn. Douglas Small seconded.
Five voted in favor. Meeting adjourned at 8:24 pm.