Incorporated 1811 

Selectmen's Meeting Minutes Nov 03, 2008



Selectmen Present:            Joshua Devlin, Suzan Rudnicki, John Luce and Douglas Small


Absent:                                   Earlyn Bowers


Town Manager:                        Tom Richmond


Recording Secretary:            Coreen Sylvester


Guests Present:            Fire Chief Mike Azevedo, Stewart Brooks, Glennis McSorley Toby Pelletier, Jim Stanhope and Mary Lou Hargreaves


7:30 PM:                    Suzan Rudnicki called the meeting to order. 


MINUTES:  Suzan Rudnicki made a motion to accept the minutes of October 27, 2008 as

amended.  Douglas Small seconded.  Three voted in favor.  Josh Devlin abstained as he was not present for that meeting.




1.      Tom Richmond provided the figures for Vaughn Thibodeau and it appears that they undercharged us by approximately $11,000.00.  Selectmen agreed to pay the remaining $54,851.00 that Vaughn Thibodeau & Sons is billing us.  (See attached spreadsheet.)


2.      Stewart Brooks told the Board that two years ago he had asked the former Town Manager for mileage when he had to come to Carmel on off days.  He was given $500.00 mileage for the year, but did not get a raise that year and only received a 2% raise last year instead of 3%.  Stewart asked the Board to consider giving him a 6% raise next year to make up for the lost raises.  No action taken.




Fire & Rescue Department Concerns:  Fire Chief Mike Azevedo told the Board he can no

longer guarantee a fire crew during the week, as volunteerism is way down.  Mike stated attendance at meetings is half of what is on the roster, and Fire and Osha requirements recommend having 22 people on a call.


Mike said he also has concerns about people returning to work after an illness or injury, as he does not want to allow anyone to drive a truck if they are not ready.  Mike said if it’s a worker’s comp claim, they have to have written permission from a doctor to return to work but if it’s not a worker’s comp claim, there is no policy for them to provide a doctor’s note. 


November 3, 2008


Mike stated he is asking Selectmen to review a Return to Work policy with three levels of work; light duty, medium duty and full duty.  Mike stated if they put the policy in place, it will take the liability off the Town and himself if a doctor looks at a job description and approves someone’s return to work.  After discussion, it was decided that Mike would send the policy to Maine Municipal Association’s loss consultant Robert Thomas and then to MMA”s attorneys for review before finalizing it.


Mike informed the Board the ambulance has an oil leak that will cost approximately $1,100.00 - $1,300.00 to fix, and it will need to be fixed soon.


EXECUTIVE SESSION:  Josh Devlin made a motion to go into executive session pursuant to 1

MRSA §405(6)(A) to discuss a personnel matter.  Sue Rudnicki seconded.  Four voted in favor.  Selectmen went into executive session at 8:17 pm.  Selectmen reconvened in regular session at 8:34 pm.  No action taken.  Informational only.


NEW BUSINESS:  2009 Budget:  Tom said he would like to have the first meeting with the

Budget Committee on November 13th at 7:00 pm, and plans to have a right-to-know workshop so that Budget Committee members will be in compliance.  Tom gave Selectmen an overview of the proposed 2009 budget.


WARRANT:  John Luce made a motion to accept the payroll warrant of November 3,

2008 in the amount of  $3,543.31.  Sue Rudnicki seconded.  Four voted in favor.


WARRANT:  John Luce made a motion to accept the accounts payable warrant of 

November 3, 2008, in the amount of $63,615.72.  Sue Rudnicki seconded.  Four voted in favor.


OTHER BUSINESS:  John Luce requested that Davis Road Bridge be put under old business

on the agenda.


ADJOURNMENT:  Sue Rudnicki made a motion to adjourn.  John Luce seconded. 

Four voted in favor.  Meeting adjourned at 9:30 pm.